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Guidance for Reporting on Smoking Cessation Program Achievements and Effectiveness

Wednesday, July 26, 2000
Heads Of Executive Departments And Agencies
JANICE R. LACHANCE (…signed July 25, 2000) DIRECTOR
Guidance for Reporting on Smoking Cessation Program Achievements and Effectiveness

On June 27, 2000, the President signed a memorandum (copy attached) reaffirming his commitment to providing Federal employees the opportunity to participate in agency sponsored smoking cessation programs. The President mentioned the positive changes that have occurred as a result of Executive Order 13058 which established a smoke-free environment for employees and members of the public visiting or using Federal facilities. He also acknowledged that most agencies have established smoking cessation programs for employees or plan to do so in the future.

The President also indicated that we needed to build on the progress that we have achieved and directed agencies to take several actions in support of expanding and improving smoking cessation programs. He directed all agencies to review their current smoking cessation programs and provide a report on their achievements and effectiveness to the Office of Personnel Management (OPM), within 60 days from the date of his memorandum. After we have reviewed these reports, we must provide a report on our findings to the President and we will be compiling a list of best practices that will be shared with all agencies. We will also provide assistance to agencies, as needed, in planning and reporting smoking cessation activities.

In conducting these reviews, agencies may find the recently released Department of Health and Human Services (HHS) Public Health Service guidelines on Treating Tobacco Use and Dependence a helpful resource. Copies of the guidelines can be obtained from the Surgeon General's web site a

We have attached the reporting format for your use, and your reports are due to OPM by August 28, 2000. If you have any questions on this survey, you may contact Frank Cavanaugh of our Employee Health Services Team, Office of Worklife Programs on (202) 606-1166 or by email at


  1. Has your agency established programs to help your employees stop smoking?

 Yes  No (If No, please skip to Question 8)

  1. If yes, please indicate the number_______ and percent_______ % of your agency's locations that offer smoking cessation programs for their employees.
  2. What is your agency's total Federal employee population? _________
  3. What percent of your employee population has access to these smoking cessation programs? _________ %
  4. Which of the following approaches has your agency taken to assist employees stop smoking? What percent of your employee population has had access to each?
  • Smoking cessation programs (i.e., group sessions or counseling) offered at the worksite or at some other location. _______%
  • Agency reimbursement of employee expenses for nicotine replacement therapy (nicotine patch or gum). _______%
  • Health education and prevention (seminars, brown bag lunches, etc.). _______%
  • Has your agency conducted any informational campaigns (Please check applicable boxes)

 Web sites  Posters  Agency Sponsored Brochures

 Notices on earnings and leave Statements

 Referral to outside organizations to assist in quitting smoking. ____%

 Encouraging employees to participate in the Great American Smokeout ______%

 Other (Specify)______%



  • Do you have any statistics on how many employees have stopped smoking after participating in these programs? ___ (Yes/No? )

If yes, would you be able to furnish these statistics? ___ (Yes/No?)

  • What part of your organization is responsible for administering programs? (Check all that apply.)

__ Work/Life Program __ Employee Assistance Program

__ Health Unit __ Contractor

__ Other (Please explain)



8. What plans does your agency have for future smoking cessation program activities?




  • Is there any other information you would like to share about your agency's current and/or future smoking cessation









  • Please attach summaries of any of your agency's programs that you think might serve as a positive example for other agencies to follow.
  • If you have posters, flyers, or other materials that you thought were effective in your smoking cessation efforts, please provide copies.

Reporting Agency : _________________________________________

Point of Contact:

Name: __________________________________________

Telephone: ______________________________________

Email address: ______________________________________




Office of the Press Secretary


For Immediate Release                                           June 27, 2000

June 27, 2000


SUBJECT: Expanding Access to Smoking Cessation Programs

Statistics from the Centers for Disease Control and Prevention show that smoking-related diseases claim more than 400,000 lives annually and cost the United States tens of billions of dollars in medical expenses and lost productivity. Smoking-related diseases devastate our families and communities by contributing to the premature deaths of our husbands, wives, mothers, fathers, siblings, and close friends. As we now know, the vast majority of adult smokers begin smoking as children, and most become addicted to nicotine. Research also shows that more than 70 percent of adult smokers would like to quit smoking.

On August 9, 1997, I issued Executive Order 13058, establishing a smoke-free environment for the more than 1.8 million civilian Federal employees and members of the public visiting or using Federal facilities. In that order, I encouraged agencies to establish programs to help employees stop smoking. And in 1998, the Office of Personnel Management (OPM) conducted a survey to determine what steps agencies had taken to help employees stop smoking. The results of that survey showed that a majority of those who responded had smoking cessation programs in place at the worksite or were planning to initiate them.

For example, due to our efforts, 1.4 million members of the armed forces and their families have benefited from Department of Defense initiatives that have provided them with smoke free workplaces and readily accessible smoking cessation programs. The Postal Service's more than 800,000 employees and their customers have enjoyed smoke free environments since 1993.

Today, the Department of Health and Human Services' (HHS) Public Health Service released new tobacco cessation guidelines that reflect the latest research on treating tobacco use and addiction. These guidelines will enable clinicians, employers, insurers, health benefits managers, and others to employ programs and therapies that have been proven effective, and help prevent more unnecessary tobacco-related illnesses and deaths. These new guidelines will also serve as a valuable resource for evaluating and improving current programs, including those offered by Federal agencies.

We need to build on our progress. Therefore, I direct the head of each executive department and agency (agency) to send a message to all personnel that (1) encourages them to stop smoking or never to start; (2) describes assistance the agency can provide in helping them quit smoking; (3) provides information on proven smoking cessation treatments and practices; and (4) encourages participation in the American Cancer Society's Great American Smokeout scheduled for November 16, 2000.

In addition, I direct all agencies to review their current tobacco cessation programs and to provide a report on their achievements and effectiveness to the Director of OPM 60 days from the date of this memorandum. In conducting these reviews, agencies should consult the new HHS guidelines to determine the key elements of an effective program and identify areas for program enhancement. Any new initiatives planned should also be a part of the report. The OPM will use this information to compile a list of best practices to be shared with all agencies, and to report to me on its findings 90 days from the date of this memorandum.

The OPM will provide assistance to agencies as needed. For example, its web-site contains information on establishing a "Model Smoking Cessation Program."