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Fiscal Year 2003 Student Loan Repayment Report

Thursday, November 6, 2003
CPM 2003-15
Human Resources Directors
Ronald P. Sanders, Associate Director for Strategic Human Resources Policy
Fiscal Year 2003 Student Loan Repayment Report

Before January 1st of each year, agencies must submit a written report to the Office of Personnel Management (OPM) on their use of the Federal student loan repayment program for the previous fiscal year. We request your fiscal year 2003 report by December 31, 2003. If your agency has not made use of the student loan repayment incentive during fiscal year 2003, please submit a negative report and indicate whether your agency has implemented or is in the process of implementing a student loan repayment plan.

The Federal student loan repayment program permits agencies to repay certain Federally insured student loans to recruit or retain highly qualified personnel. The annual reporting requirement is established by law (5 U.S.C. 5379(h)(1)) and OPM regulations (5 CFR 537.110(b)). Each report must contain the following data for fiscal year 2003 (October 1, 2002, through September 30, 2003):

  1. The number of Federal employees who received student loan repayment benefits;
  2. The job classifications of the recipients; and
  3. The total dollar amount of student loan repayment benefits issued by your department or agency.

In addition, because of the considerable interest in agencies' use of the student loan repayment incentive, we request that you provide answers to the following questions:

  • Has your agency's use of the program improved your recruitment and retention efforts? If so, how? (Please provide specific examples.)
  • To what extent have components or bureaus (or the department or agency as a whole) developed a business case for the use of available funds to meet recruitment and retention needs through the use of student loan repayments?
  • How has your agency publicized the student loan repayment incentive (e.g., on vacancy announcements, through employee newsletters, etc.)?
  • Each report must cover an entire department or independent agency. Therefore, departments must consolidate information from components or bureaus before forwarding to OPM.

    Please send your reports to:

      Office of Personnel Management
      Division for Strategic Human Resources Policy
      Center for Pay and Performance Policy
      1900 E Street NW., Room 7H31
      Washington, DC 20415-8200
      Attn: Gene Holson

    You may also submit your reports by fax at (202) 606-0824 or by email at To ensure that we receive your report on time, we ask that agencies submitting a report by standard mail also send an electronic copy. Please include in your report a point of contact, phone number, and email address.

    If you have any questions regarding this request, please contact Gene Holson of OPM's Pay and Leave Administration Group at (202) 606-2858.