We are sending you a reminder that four reports are due early in 2003 on staffing information for calendar year 2002. Your reports should cover your entire department or agency. Please make sure that your installations send data to a central point in your department or agency for consolidation before you send the reports to us.

The four reports and their due dates are as follows:

February 28, 2003

• Statistical report of race and national origin (RNO) data on applicants for Outstanding Scholar appointments,
• Statistical report of RNO data on all applicants who apply for a competitive position covered under the consent decree,
• Report on employment of experts and consultants hired under title 5, United States Code (U.S.C.), section 3109, and

March 31, 2003

• Narrative report on special employment programs covered by the Luevano Consent Decree.

Details on what to include and where to send each report are included in Attachment 1.

Outstanding Scholar/Luevano Consent Decree

The three reports listed below are required by a Federal court as a condition of the Luevano Consent Decree, "in order to enable plaintiffs effectively to monitor compliance by the various agencies? in their use of the Outstanding Scholar and Bilingual/Bicultural hiring authorities.

Please send the reports to: Luevano Reports, Office of Employment Policy, U.S. Office of Personnel Management, 1900 E Street, NW, Room 6500, Washington, DC 20415. If your agency is not covered by the Luevano Consent Decree, please disregard this section. If you are not sure whether your agency is covered, please contact your agency's legal advisors, or call OPM's Office of Employment Policy on (202) 606-8097.

1. Due February 28, 2003: Statistical report of race and national origin (RNO) data on applicants for Outstanding Scholar appointments in calendar year 2002.

To meet the terms of the Luevano Consent Decree, you must report to OPM the RNO data you collected from Outstanding Scholar applicants for calendar year 2002. To do this, you consolidate information from applicants' OPM Form 1386B (Applicant Race and National Origin Questionnaire) onto OPM Form 1592 (Outstanding Scholar Provision Reporting Form for the Luevano Decree). A separate OPM Form 1592 is required for each occupation and each grade for the entire agency. The form divides the data by regional "zones."

In line item 6 on the form, which is labeled "Missing Data," you must enter the number of qualified applicants who either did not complete or did not return OPM Form 1386B. (Although it is mandatory that agencies supply OPM Form 1386B to all Outstanding Scholar applicants, it is not mandatory that applicants complete the forms.) The "Missing Data" is also divided geographically, with this information written in below the other totals for each zone on the OPM Form 1592.

Because of the method by which adverse impact is determined under the Luevano Consent Decree, you may have to count a qualified applicant several times. Each applicant is reported in each series, grade, and geographic zone for which he or she is considered. If there were no Outstanding Scholar applicants, you must report that fact.

2. Due February 28, 2003 Statistical report of RNO data on all applicants who apply for a competitive position covered under the Luevano Consent Decree in calendar year 2002.

You must complete a report consolidating the RNO data for all applicants who applied for a competitive position covered under the Luevano Consent Decree for calendar year 2002. This report includes all applicants applying for each series, grade, and geographic area. This report is similar to the RNO report for Outstanding Scholar, but it includes RNO data on the entire applicant pool. There is no specific form on which to collect applicant RNO data. To generate this report you must consolidate applicant RNO data from whatever source you collected it. Your report must include the same RNO categories and zones as the Outstanding Scholar report for each occupation and each grade for the entire agency.

Agencies that were given the authority to administer the Luevano assessments (written test and/or rating schedule) are required to collect RNO data from each applicant who applies for a competitive position covered under the consent decree. Agencies that are processing their own applications, either manually, through their own automated system, or through a private contractor, are subject to this report requirement. This requirement does not apply to agencies that are using OPM's USA Staffing to process their applications. USA Staffing automatically generates this report and sends it to OPM.

3. March 31, 2003 Narrative report on special employment programs covered by the Luevano Consent Decree.

You must also submit narrative reports to meet the requirements of the Luevano Consent Decree. These narrative reports must contain information on your efforts to use special programs to eliminate adverse impact on Blacks and Hispanics when hiring into former Professional and Administrative Career Exam (PACE) occupations during calendar year 2002. See Attachment 2 for a list of positions covered by the Luevano Consent Decree.

The reports cover the Outstanding Scholar, Student Career Experience and other college work-study programs, the Bilingual/Bicultural hiring authority, and similar programs. The reports also include information regarding publicity about the special programs and special recruiting efforts, including on-campus visits. The Luevano Consent Decree requires each agency covered by the consent decree to make a report. If the programs were not used during the reporting period, you must report that fact.

Experts and Consultants

4. February 28, 2003 Report on employment of experts and consultants hired under title 5, United States Code (U.S.C.), section 3109 during calendar year 2002.

Please send the reports to: Expert and Consultant Reports, Office of Employment Policy, U.S. Office of Personnel Management, 1900 E Street, NW, Room 6500, Washington, DC 20415.

As required by 5 U.S.C. § 3109(e), you must report the days worked by, and the amounts paid to, each expert and consultant hired under the authority of 5 U.S.C. § 3109 in calendar year 2002. Using OPM Form 1623 (List of Experts and Consultants Hired Under 5 U.S.C. 3109), report to OPM the social security number, number of days worked, and gross pay of each covered employee.

See Attachment 3 for copies of all the forms mentioned above. If you have any questions, please contact Linda Watson on (202) 606-0830.

Attachments

• Positions Covered by the Luevano Consent Decree

Below is the list of positions covered by the Luevano Consent Decree, updated as of November 2002.

* = Series have specific educational requirements

** = For positions formerly covered under the Professional and Administrative Careers Examination (PACE)