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Calendar Year 2002 Reports

Wednesday, February 26, 2003
MEMORANDUM FOR: 
Human Resources Directors
From: 
Ellen E. Tunstall, Assistant Director for Employment Policy
Subject: 
Calendar Year 2002 Reports

We are sending you a reminder that four reports are due early in 2003 on staffing information for calendar year 2002. Your reports should cover your entire department or agency. Please make sure that your installations send data to a central point in your department or agency for consolidation before you send the reports to us.

The four reports and their due dates are as follows:

February 28, 2003

  • Statistical report of race and national origin (RNO) data on applicants for Outstanding Scholar appointments,
  • Statistical report of RNO data on all applicants who apply for a competitive position covered under the consent decree,
  • Report on employment of experts and consultants hired under title 5, United States Code (U.S.C.), section 3109, and

March 31, 2003

  • Narrative report on special employment programs covered by the Luevano Consent Decree.

Details on what to include and where to send each report are included in Attachment 1.


Attachment 1- Staffing Reports for Calendar Year 2002

Outstanding Scholar/Luevano Consent Decree

The three reports listed below are required by a Federal court as a condition of the Luevano Consent Decree, "in order to enable plaintiffs effectively to monitor compliance by the various agencies? in their use of the Outstanding Scholar and Bilingual/Bicultural hiring authorities.

Please send the reports to: Luevano Reports, Office of Employment Policy, U.S. Office of Personnel Management, 1900 E Street, NW, Room 6500, Washington, DC 20415. If your agency is not covered by the Luevano Consent Decree, please disregard this section. If you are not sure whether your agency is covered, please contact your agency's legal advisors, or call OPM's Office of Employment Policy on (202) 606-8097.

1. Due February 28, 2003: Statistical report of race and national origin (RNO) data on applicants for Outstanding Scholar appointments in calendar year 2002.

To meet the terms of the Luevano Consent Decree, you must report to OPM the RNO data you collected from Outstanding Scholar applicants for calendar year 2002. To do this, you consolidate information from applicants' OPM Form 1386B (Applicant Race and National Origin Questionnaire) onto OPM Form 1592 (Outstanding Scholar Provision Reporting Form for the Luevano Decree). A separate OPM Form 1592 is required for each occupation and each grade for the entire agency. The form divides the data by regional "zones."

In line item 6 on the form, which is labeled "Missing Data," you must enter the number of qualified applicants who either did not complete or did not return OPM Form 1386B. (Although it is mandatory that agencies supply OPM Form 1386B to all Outstanding Scholar applicants, it is not mandatory that applicants complete the forms.) The "Missing Data" is also divided geographically, with this information written in below the other totals for each zone on the OPM Form 1592.

Because of the method by which adverse impact is determined under the Luevano Consent Decree, you may have to count a qualified applicant several times. Each applicant is reported in each series, grade, and geographic zone for which he or she is considered. If there were no Outstanding Scholar applicants, you must report that fact.

2. Due February 28, 2003 Statistical report of RNO data on all applicants who apply for a competitive position covered under the Luevano Consent Decree in calendar year 2002.

You must complete a report consolidating the RNO data for all applicants who applied for a competitive position covered under the Luevano Consent Decree for calendar year 2002. This report includes all applicants applying for each series, grade, and geographic area. This report is similar to the RNO report for Outstanding Scholar, but it includes RNO data on the entire applicant pool. There is no specific form on which to collect applicant RNO data. To generate this report you must consolidate applicant RNO data from whatever source you collected it. Your report must include the same RNO categories and zones as the Outstanding Scholar report for each occupation and each grade for the entire agency.

Agencies that were given the authority to administer the Luevano assessments (written test and/or rating schedule) are required to collect RNO data from each applicant who applies for a competitive position covered under the consent decree. Agencies that are processing their own applications, either manually, through their own automated system, or through a private contractor, are subject to this report requirement. This requirement does not apply to agencies that are using OPM's USA Staffing to process their applications. USA Staffing automatically generates this report and sends it to OPM.

3. March 31, 2003 Narrative report on special employment programs covered by the Luevano Consent Decree.

You must also submit narrative reports to meet the requirements of the Luevano Consent Decree. These narrative reports must contain information on your efforts to use special programs to eliminate adverse impact on Blacks and Hispanics when hiring into former Professional and Administrative Career Exam (PACE) occupations during calendar year 2002. See Attachment 2 for a list of positions covered by the Luevano Consent Decree.

The reports cover the Outstanding Scholar, Student Career Experience and other college work-study programs, the Bilingual/Bicultural hiring authority, and similar programs. The reports also include information regarding publicity about the special programs and special recruiting efforts, including on-campus visits. The Luevano Consent Decree requires each agency covered by the consent decree to make a report. If the programs were not used during the reporting period, you must report that fact.

Experts and Consultants

4. February 28, 2003 Report on employment of experts and consultants hired under title 5, United States Code (U.S.C.), section 3109 during calendar year 2002.

Please send the reports to: Expert and Consultant Reports, Office of Employment Policy, U.S. Office of Personnel Management, 1900 E Street, NW, Room 6500, Washington, DC 20415.

As required by 5 U.S.C. § 3109(e), you must report the days worked by, and the amounts paid to, each expert and consultant hired under the authority of 5 U.S.C. § 3109 in calendar year 2002. Using OPM Form 1623 (List of Experts and Consultants Hired Under 5 U.S.C. 3109), report to OPM the social security number, number of days worked, and gross pay of each covered employee.

See Attachment 3 for copies of all the forms mentioned above. If you have any questions, please contact Linda Watson on (202) 606-0830.

Attachments


Attachment 2- Positions Covered by the Luevano Consent Decree

Below is the list of positions covered by the Luevano Consent Decree, updated as of November 2002.

Series Position Titles
0011 Bond Sales Promotion
0018 Safety and Occupational Health Management
0020 Community Planning*
0023 Outdoor Recreation Planning
0025 Park Ranger
0028 Environmental Protection Specialist
0080 Security Administration
0101 Social Science* **
0105 Social Insurance Administration
0106 Unemployment Insurance
0107 Health Insurance Administration
0110 Economics*
0130 Foreign Affairs*
0131 International Relations*
0132 Intelligence
0140 Manpower Research and Analysis*
0142 Manpower Development
0150 Geography*
0170 History*
0180 Psychology*
0184 Sociology*
0187 Social Services
0190 General Anthropology*
0193 Archeology*
0201 Human Resource Management Formerly covered title and series:
  1. Personnel Management (0201);
  2. Military Personnel Management (0205);
  3. Personnel Staffing (0212);
  4. Position Classification (0221);
  5. Occupational Analysis (0222);
  6. Salary and Wage Administration (0223);
  7. Employee Relations (0230);
  8. Labor Relations (0233); and
  9. Employee Development (0235).
0244 Labor Management Relations Examining
0249 Wage and Hour Compliance
0301 Miscellaneous Administration and Program**
0341 Administrative Officer
0343 Program Management and Program Analysis
0346 Logistics Management
0391 Telecommunications Specialist
0501 Financial Administration and Programs**
0526 Tax Technician (Series renamed Tax Specialist)
0560 Budget Analysis
0570 Financial Institution Examining
0673 Hospital Housekeeping Management
0685 Public Health Program Specialist
0901 General Legal and Kindred Administration Formerly covered title and series:
  1. Federal Retirement Benefits (0270);
  2. Contact Representative (Two-grade interval position) (0962); and
  3. General Claims Examining (Two-grade interval position) (0990).
0950 Paralegal Specialist
0958 Pension Law Specialist
0965 Land Law Examining
0967 Passport and Visa Examining
0987 Tax Law Examining
0991 Worker's Compensation Claims Examining
0993 Railroad Retirement Claims Examining
0994 Unemployment Compensation Claims Examining (Series cancelled August 2002)
0996 Veterans Claims Examining
1001 General Arts and Information**
1015 Museum Management (Curator)*
1035 Public Affairs
1082 Writing and Editing
1083 Technical Writing and Editing
1101 General Business and Industry** Formerly covered title and series
  1. Contractor Industrial Relations (0246)
1102 Contracting Series*
1103 Industrial Property Management
1104 Property Disposal
1130 Public Utilities Specialist
1140 Trade Specialist
1145 Agricultural Program Specialist
1146 Agricultural Marketing
1147 Agricultural Market Reporting
1150 Industrial Specialist
1160 Financial Analysis
1163 Insurance Examining
1165 Loan Specialist
1169 Internal Revenue Officer
1170 Realty
1171 Appraising
1173 Housing Management Specialist
1176 Building Management
1412 Technical Information Services
1420 Archivist*
1421 Archives Specialist
1654 Printing Management Specialist*
1701 General Education and Training * **
1715 Vocational Rehabilitation
1720 Educational Program*
1801 General Inspection, Investigation, and Compliance Restricted to following positions and agencies:
  • Civil Aviation Security Specialist (FAA Only),
  • Center Adjudication Officer (INS Only),
  • District Adjudication Officer (INS Only)
1810 General Investigator**
1811 Criminal Investigator**
1812 Game Law Enforcement
1816 Immigration Inspection
1831 Securities Compliance Examining
1854 Alcohol, Tobacco, and Firearms Inspection
1864 Public Health Quarantine Inspection
1889 Import Specialist
1890 Customs Inspection
1910 Quality Assurance Specialist
2001 General Supply**
2003 Supply Program Management
2010 Inventory Management
2030 Distribution Facilities and Storage Management
2032 Packaging
2050 Supply Cataloging
2101 Transportation Specialist**
2110 Transportation Industry Analysis
2125 Highway Safety
2130 Traffic Management
2150 Transportation Operations
2210 Information Technology Management Formerly covered title and series:
  1. Computer Specialist (Trainee, Alternative B Qualifications) (0334)

* = Series have specific educational requirements

** = For positions formerly covered under the Professional and Administrative Careers Examination (PACE)